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Bridging the Gap: Best Practices for OA Journals Articulating Policies for Open Repository Archiving

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Bridging the Gap: Best Practices for OA Journals Articulating Policies for Open Repository Archiving
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Abstract
Although it may seem an implicit truth that open access journals exchange their content easily with open repositories (institutional or disciplinary), in practice, those who manage open repositories often have difficulty locating, identifying and interpreting the sharing policies of open access journals. This results in blockers and inefficiencies in bringing OA content into open repositories - which are environments can significantly increase the visibility of openly accessible research. Recent research by Schlosser (Schlosser, M., (2016). Write up! A Study of Copyright Information on Library-Published Journals. Journal of Librarianship and Scholarly Communication. 4, p.eP2110) revealed that 76% of journals in an analyzed sample in a mostly-OA set of journals did not have clear copyright articulation or sharing policies. This session will make recommendations to journal editors about articulating open archiving policies on journal websites. Furthermore, this session will also suggest strategies for institutional repository managers and open journal systems/library publishing managers at academic libraries to collaborate to inform journal editorial boards about the existence of open repositories, and help promote best practices for sharing content with these sites of open research discovery.
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Transkript: Englisch(automatisch erzeugt)
Hello, I'm Lea Vanderjagt, I'm with WU of A Libraries, and I am our repository services coordinator. I'm here sort of as an interloper or an ambassador, as you will, from the institutional repository manager community to make a plea for something from OJS journals, from open access journals in general.
So, authors at my institution approached me and they asked me to archive their open access articles in their repository because they want to boost the visibility of their articles. They want multiple entry points to their articles, and also if we're going to be putting all of their work in the repository, they really want a complete picture of their whole CV in the repository.
And this is all really human-driven work, so we can talk about the metadata aspects of what I'm about to talk about maybe after everyone's sessions, but I am focused here on what I think is a very basic human mistake that's going on right now.
So, institutional repository managers make deposits in compliance with the contract law that they observe in the articles through a variety of review practices, and this scenario here is really, really common, like really common. So, this is one paper that has a creative commons license on the table of contents, a very forbidding redistribution statement, like actually saying redistribution is forbidden by law,
as well as a copyright statement that has no reference to terms of use, period. So, I can't deposit this actually because I don't know what I should even put in my repository for what the copyright statement is for this article. And like, ain't nobody got time for this.
Then I have to send permission requests to all of these journals who are like, why are you asking me this question? We're open access. Or they don't know what a repository is, and that's surprising. It's just really, really expensive and wasteful for everyone. And our authors certainly don't understand this at all.
I go back to them and say, well, I can't share your article. And they're like, what? It's open access. Of course you can. It makes me look dumb. I don't like that. So then, in talking to our copyright librarian about this, this also drives her crazy with regard to course packs, because instructors come to her all the time saying, can I put this in my course pack?
This is an OJS journal, and this is from an email that she sent to me about this problem. So, there was also a study that was done on this where someone analyzed over 300 library published journals in North America and found that fully 76% of them were doing, like, inconsistently expressing copyright, and in some cases not expressing any terms of use or copyright statements at all whatsoever.
So, we just have to decide to fix this. Like, I really think we just need to together say, okay, consistent copyright information everywhere in terms of putting text in all the same places is a completely achievable goal.
So, just to make some specific recommendations for any library publishers or journals here in the room, in the about section of your journal, in your author agreement, which you should have as a separate document that would easily be downloaded from your website, easily found, please, not buried in a submission prep checklist. On your table of contents, very importantly on the articles, the articles are things that are moving around
and flowing all over the place, and have a sharper Romeo record. So, there's a to-do list, right? Library publishers can ask their IR units to analyze their journals with a really risk intolerant lens, and that's what we did at the U of A. And that gave Sonia a chance and a baseline to work from to go to all the journals and say,
look, you know, here's the comparison of what you've got up against DOAJ's requirements, up against what we would need for course back sharing, up against what we would need for repository archiving. So, there is some good information you can get from that process that will help you move forward and really open up that conversation with editors.
Okay, so like I said, we just have to decide to do this. So, like I'm going to ask you on the count of three to shout this with me, okay? One, two, three, consistent, copyright, information, everywhere. Thank you, and just...