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14:42 GreyNet International English 2017

Preserving and accessing content stored on USB-flash-drives: A TIB workflow

Grey Literature has become a corner stone of the supply of scientific and academic literature. TIB is the German National Library of Science and Technology with a strong focus on Grey Literature. The acquisition of this kind of literature is not a simple process due to the unconventional distribution channels and the cost. For this purpose TIB has its own grey literature acquisition team. In order to keep the data readable and accessible in the long term TIB hosts, administrates and runs a digital preservation system which manages different kind of objects and file formats. Each group of objects needs its own workflow and ingest preparation (pre-ingest). This also applies to grey literature. Some of the grey literature publications are delivered on USB-flash-drives. In order to catalog them the USB-flash-drive will be accessed by librarians several times. As USB-flash-drives are “write-many” storage devices, accidental write or erase processes could already take place during the access by initially connecting with a PC. This fact leads to the risk of loss or overwriting of rare and expensive data. Furthermore the lifespan of this data storage and the interface dependency are two remaining basic concerns of their long term accessibility in libraries. The minimization of risks of accidental manipulation by direct access to the USBflash- drives can be achieved through the use of a USB write blocker. This device prevents all write instructions and ensures the safe forensic data transfer. The secure storage of the data from the USB-flash-drive can be done through the separation of data from the storage device. For this purpose TIB has developed a reusable, semi-automated workflow with a strong focus on usability for librarians. Using a script and the write blocker, that prevents the accidental write accesses, the workflow saves the data from USB flash devices via imaging or copying. This project consists of a market survey (4 person-days), implementation (28 person-days), tests (4 person-days) and launch in team (1 person-days). The price of the write blocker is 500. The main focus of the paper is the detailed description of the project including its technical implementation, discussion of the results and further improvements.
  • Published: 2017
  • Publisher: GreyNet International
  • Language: English
09:47 GreyNet International English 2017

Video is the new Grey

Conference reports and conference proceedings are a crucial source of information as they document the current state of research in a scientific community. Moreover, these documents are mostly grey literature. However, in addition to printed conference proceedings, it is becoming more and more common practice to record and subsequently publish conference talks. As such, these videos are also an important element of contemporary scientific outputs and thus part of the cultural heritage. However, no sustainable standard has yet been established for handling these documents. Essentially, all of these videos are either published on commercial platforms like YouTube or Vimeo, on the conference webpage or not at all. Therefore, they are truly grey material. While libraries have well-established procedures for collecting textual conference reports as part of the grey literature, comparable procedures for audio-visual conference recordings have not yet been established. On the other hand, according to the Meeting & EventBarometer 2016, more than half of the hosts and organizers express a need for action in setting up virtual platforms that complement the real life event. Against this backdrop, we conducted an analysis of the needs and demands of conference hosts, organizers and service providers regarding audiovisual recordings. Qualitative interviews were conducted among 30 respondents to find out how widespread conference recordings are in engineering and the natural sciences. Furthermore, we wanted to obtain information on the use of these materials and about potential needs for support. In this paper we present the results of the interviews. Almost half (47%) of the respondents stated that they already produced conference recordings (40%) or are planning to do so in the future (7%). The most common publishing platforms are the conference website (92%) and YouTube (46%). The most important aspects during video production and publication are rapid, cost-efficient and simple procedures, while after publication visibility and sustainability of the material are the most important concerns. The results of this study will be used to improve the workflows and services offered in the TIB AV-Portal, a web-based platform for quality-tested scientific videos such as conference recordings.
  • Published: 2017
  • Publisher: GreyNet International
  • Language: English
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