Community leaders information and ideas for 23 (research data) Things - 2016

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Community leaders information and ideas for 23 (research data) Things - 2016
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This webinar was for those who : 1. have already organised a local community catchup group -or- 2. would like to organise one ... and want some ideas for running the group. Covered: -- ideas for keeping the group engaged -- webinars and local catchups: both or either? -- different models for running groups -- posting comments to MeetUp or not? -- resources for you to use
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welcome everyone this is a remarkable webinar because we've got so many people who are interested in starting up their own 23 things group and we just want to congratulate all of you for putting your hand up add to be a group leader it's just a remarkable thing we've got people listening in from Manitoba from Maine and from New Zealand we've got people from all over Australia we've got people from universities from government agencies from medical research institutes so it's it's just a phenomenally amazing broad and deep community group so well done to all of you so Jerry I will pass over to you now because Jerry is just going to do a very quick roundup on what's the difference between the webinars the community ketchups and meet up because we've had a lot of questions about this and as a community group leaders I think this is something that you're going to be asked everybody and welcome great to see so many here and I've chatted with some of you and emailed quite a number of you and it's it's great that we've got to this point of bringing this community of people together as Karen said I'm just
going to kick off by explaining a little bit about the differences between the various communication channels that we have hopefully it will now seen a new and improved website for and but also for the 23 things what we'll be using the website for is really a primary mechanism for communicating the latest news as well as publishing our things so as we've indicated previously we will progressively release things are roughly on a weekly basis and we will be releasing them through the end website and I guess I'll just quickly show you
we've got thing one already published so
that people if they're interested can have a a bit of a sneak peek before our kickoff webinar next week but each one will have
a similar sort of format the other communication mechanism that will be using is meet up and many of you will
have already signed up to join in with meet up this is essentially what we'll be using purely for discussion of things so it's really where we have a sort of interactive virtual component of the program what we will have is for each thing I'll scroll down to the bottom
each thing has three streams getting
started learn more and challenge me so that we've got a stream of activities for people sort of regardless of where they are in terms of their exposure and experience with research data for each of those activities there will be a separate discussion board I've only set
up the first few discussion boards I'll set up more as we get closer didn't seem to be a lot of point in setting up a lot of empty discussion boards but the idea here is that it's a forum where you can actually post questions start or contribute to a discussion answer a question it's that sort of virtual component and we've decided to have a discussion board for each stream of activity so that it's easy for people to keep track of what's happening in the particular activity that they're interested in or that they're doing what you can see here too is that at the completion of each thing and people are able to claim a credit digital badge and Karen will be talking a little bit more about rewards and motivation a bit later on we envisage that for people running community groups you may or may not choose to use meet up if you're actually having quite robust discussions within your own groups particularly if you're perhaps a workgroup where you've got the opportunity to also talk about how you might implement some of those things that you learning you know how this might work within all your organization you may not necessarily want to also be actively involved in meet up although what we suggest might be a good idea is if one or two people in your group perhaps on a rotating basis do contribute or keep an eye on the meetup discussion boards so that you can in within your group know what's happening in other parts of the program what other people are raising as questions and issues and a way I guess of being in touch with what's happening outside of your own group so that's really meet up quite simply it will just be the mechanism for allowing discussion of things and the individual activities around things the other thing we'll be doing is having catch-up webinars and the dates for those are on the handout that Karen's put in the handout box these will be similar to what we're running now but will be for anybody who wants to come along and in this sort of forum raise the question comment on how your group or how you're going with things sort of report back more broadly on how activities are going within your group or indeed the individuals who are part of a group so part of what we want to use the webinars for is to give people a forum for asking questions and discussion discussing things where they may not be part of a group because obviously not everybody's going to be able to be part of group so again for those of you who are running groups you may or may not wish to participate in the ketchup webinars but again I think probably quite a nice idea is to again perhaps on a rotating basis have one or two of your members come along to the webinars contribute back what's been happening in your group ask questions that may not have been resolved within your group and just hear what others are saying and doing but it's really up to you what's likely to work for your group and you know we've ever conscious of course that we need to help people manage the time that they spend on 23 things we've sort of put it together with the idea that it should participants no more than an hour a week to complete the thing and ultimately complete the program so that's an overview of the website meet up and the webinars they're all there now that you can look at and be part of and you some of you I know I've also contributed to our getting to know your discussion board which is fantastic and we're really encouraging people to introduce themselves and and why they're you know wanting to get involved in this program so Karen are there any questions on this one this is one question is each level one hour or do it do we do each level or pick and choose definitely pick and choose so I mean some people might decide that for a particular thing they want to do the getting started you know the sort of the introductory activity for other things they might decide that they already know a little bit about say metadata so they're going to do something that's a bit more challenging in that activity so you don't need to stick in a particular stream you can pick and choose depending on your interest and you know whether you've had some exposure to the topic previously and some people may decide that they're actually not going to even do all 23 things that some things are much more interesting to them more relevant to their work or their interests and they'll sort of cherry pick what works for them and so there's no compulsion to stick in a particular stream or even to do all 23 things it is self-directed so it's really up to people to get out of it what they need and want and obviously put into it what they need and want as well Jerry well we're there would you like to just show the singing number one yet so each thing will have a similar
format where we've got these three levels getting started learn more and challenge me each thing will have its own page here on the 23 things website all of these a blank really beside aside from seeing one so we have the getting started thing which you know is intended to be introductory what we have attempting to do with each thing is is have something people can go away and do not just necessarily a reading exercise but something that you can actually do a little bit hands-on then at the bottom of each activity description there's links off to the relevant discussion board in meter so if you want to go straight from here and post some comments or questions to meet up you can do that directly from here and there's also a link to register for the ketchup the next catch-up webinar so here we've
got to learn more activity again it's in the same sort of format instead of activities to do something to think about and some ideas to share or discussion status so each activity will have some sort of prompt for something that you could share either via meter or use to frame a discussion within your group and then challenged me is intended
to be a little bit higher level for people perhaps a bit more exposed to a managing research data this does start off fairly softly initially but five sort of thing for we're really getting into some of the hands on more technical challenges so for people that I came to dig into XML a little bit of coding data cleansing that sort of thing those sorts of activities ramp up a little bit later in the program so we sort of start off gently and build as a program evolved Jerry do you want to talk about the
rollout of the things because you've said that there's only one thing currently of you can see well what about the others so what will happen is on much one after a very big kickoff webinar will be publishing thing two and three and then we will publish a thing on a weekly basis so that there will always be the opportunity to be looking a little bit ahead to seeing what comes next the intent with doing it this way and with I guess appreciate your feedback on this approach as well was that it would then keep people roughly together in terms of discussion through meetup at people tweeting discussing it in your groups that people are roughly kept together and the discussions in irrelevant so we're not got some people still disgusting thing one while others have jumped on to discussing being 13 or 14 so we'll always have three things available to be working on so if you wanted to jump a little bit ahead or u verse Lee if you've had some time off and you want to come back you'll be able to do that and then as they are published they'll stay open we won't be closing them off again the idea is then at the end of the program we can have some mechanism by which we can sort of zip this up as a package for others if they want to adapt it and particularly for those folks from other locations you may wish to reuse this idea but tweaked it for your location with some local examples and and things like that so we want this at the end of the program to really be a resource that others can pick up and used in the same way that we picked up the great work done by Michael wish and his team and have reused it for our purposes we really love to see other people pick up this idea and run with it and adapt it to make it work for them ok thank you very much Jerry I'm just sending some a reminder about the twitter hashtag oh yeah there it is that
we have had a little bit of activity and I do encourage people hopefully this might be one mechanism by which you can let people know what's happening in your group source new members you know identify interesting new members and that sort of thing so yes please do use the Twitter handle those of you who haven't seen the handouts box before it
if you have a look down there's a hand outs box and there are two and out one of them is just a two-page crib sheet I guess for community leaders such as yourself the section that we're doing now is just about the community groups and though they look they're all going to take a different form we've got some amazingly good ideas if you would like to just put in the chat box how you are thinking about running your group what I can do at the end of this webinar is I can pull all those that information out my can send it out to everyone so that everyone's got to mom I try that might try that the main thing is it's got to be sustainable for you why do they pick 23 things that's an awful lot of things and it's going to be hard for you to maintain your enthusiasm as well as keeping the enthusiasm going for others so keep it simple nothing too elaborate call for help others will be more than happy to give you a hand wherever they can so in point number three at the bottom of the first page you can just see a few simple ideas that we've heard about so far some people are meeting each week and doing their thing together over lunch or over morning tea or whatever and then having a brief discussion there and then that's it done others are each person does their own thing and then they come together at a time that the grilled cheeses and then we've got a lot of the groups are and i'll just show you the their community groups that we've got so far so i guess
if you think of the community groups is a little bit like a training exercise but more based on discussion and getting the group together to form a community where people are comfortable if they sort of confuse I don't know what a a DOI is and I don't or i don't understand thing number three or whatever the issue is really getting people and you may find that some unlikely leaders emerge perhaps you've got somebody who is not particularly enough in a high-level position but they're really passionate about data and you may find that they're the ones doing that that challenge me list every week and they're the ones leading the discussion so look out for leaders within your groups if we move down now to point number four and this is in the handout box tips for maintaining motivation I guess the first point I've got there is really critical 23 things is many many many things in only it ends we've started referring it to it as 23 million things as we discover more and more things that we we would love to do or want to do there'll be good intentions people will drop out people will get distracted busy some people will start off all enthusiastic and then you know the life will take over they may come back it's not you personally it's a huge commitment and I guess I've listed there for things that you might want to think about so rewards think about credit badges one group we know is going to have a leader board up in the staff room and as people do their things they're going to tick them off to get a bit of you know competition going think about certificates now we hands can only provide a participation certificate because we don't know if people have done anything or not but it might be actually better coming from your director or you're exactly of your University Librarian you're somebody within your group whose you know who would be pleased to know about how many staff have done it keeping the bows don't forget lots of you know provide lots of buzz around sending things out maybe an even your your group newsletters all you know so-and-so has finished all 23 things or we've got 50 people starting or 20 people starting 23 things wish them all the best and you know ask them about it create communities of practice and support you can see there's four ideas there that you might want to take on board for some things that you want to do but for me the most important one is celebrate it's an exciting thing to do it's a community thing to do it's fantastic so think about the way that your group wants to celebrate some of you are going to be champagne as some of you are going to be cups of tea some of you going to be just coming together at a regular basis but whatever it is it's really important that there is some you know group yes we've done it and the last one keeping in touch if there's anything more that we can do please for you in particular you community leaders send us a message and say or can you put this up on the website can you change is can you add this and we have more than happy to do it we'd also love to hear from you at the end of the program to provide some feedback there's already three net papers now going into world conferences earlier in South Australia and researched outer alliance both in Tokyo and in Denver how later this year and people are really interested the Japanese have been looking at what we've been doing and they're taking Michael wits American idea and also creating a special one for Japan and if you do get stuck send us an email contact I'll at ann's is fine but either to Jerry or sue cook or myself for Susanna any of us and we'll will more than happily give you a hand so is there anybody got anything that they'd like to comment about what they're going to be doing with their group there's a number of people have put some things in the question pod a question from Vanessa she says is there a hashtag for community group leaders EG thing goes everything organizes a like it Vanessa so that that could be something that we all set up as well just some ideas one group each person does their own thing then then invited fortnightly to the community group for afternoon tea and a chat with local experts you'll provide local context for example staff from copyright research ethics integrity grant research ID etc so thanks very much Jennifer and Peter another one staff will work through their things individually we'll meet as a group for each ketchup webinar followed by a discussion another group make a staff meeting at the same time each week Jerry would you like to chip in there with anything I just brought it with might be worth mentioning to that our community groups have formed around different geographic location so you know anybody in the newcastle area anybody in the melbourne area so not sort of constrained to a particular organization some groups are across the
whole organization so anybody in University X can join and then others within a work so a library team or some other sort of team so there's all sorts of groups that are forming I get and and I think that will mean that they will run a little bit differently depending on whether you're a fairly small type work group or whether you're opening this up to across the whole university or a whole geographic area where you're going to get people from perhaps public libraries school libraries university libraries you know a whole a whole bunch of sort of areas that are going to have different different opinions and different exposures to research data if you can see the screen I've just pulled up those in Perth you can see ones for murdoch university staff curtain wa health and w university of western australia library staff and then Anthea at nedlands has she's any participants in the perth area who'd like to come along so there's a whole range of different things if there's anything on that page you'd like to add or change just let any of us know if anybody's got anything they want to add or update and let me know one group is going to set up a Yammer group to share experiences and questions and comment from Nancy we have no idea how things will go in the US will need to do it a bit of brainstorming to figure out how to communicate it's a bit like oh that vulgar and kalgoorlie all trying to get together so congratulations Nancy on your knowing of water is actually the place Francis's just asking Jerry could you say a bit more about the badges in and we tried to work out what we could do to sort of reward and provide some
motivation for participants it's actually quite challenging for us
because we actually don't know when people are going to be finished things
and we're not in a position to sort of keep a record of who's doing what so what we've done is implemented creda beggars which is just as simply a digital badge that participants can claim a badge each time they finish a thing they're all a little bit unique and your whether it's a badge for thing one more thing too or things read I've been created to be a little bit unique for each thing and you can actually use those badges if you wanted to to put perhaps on your LinkedIn profile or you know you can do with them what you will but we just thought that for some people that sort of motivate that sort of reward is a motivation it's sort of something to collect and something to reward participants so you do need to sign up for a credibly account you'll get prompted to do that the first time you go to claim a badge but after that then it's quite a straightforward process it's just a sort of a click-through process to claim your badge for each thing and we've got a link for claiming badges from each of the discussion boards and each of those thing web pages so it's quite easy to say well done my thing now I'll go and claim my badge there's no charge or anything like that of course but we just thought it was one way we might be able to offer some sort of reward and motivation as I said before it's a little bit hard for an organization like hands but this was something we could do relatively straightforward and a question is there in is there a way to see the names of people from your own institution or organization who registered for the kickoff webinar just a note currently there are over 750 people registered for the webinar what we could do that's a good question actually for the community group leaders I'll just need to check about the privacy issues around passing on but what we could do is perhaps send out to each of the community group leaders the people who have registered from your information for your institution note though that in some really big institutions suck that you may actually have sub groups groups within groups who are registering so we'll try and do that send that out so at least you've got the list one of the is there a set day of the week when we need to do the things no you I think Jerry we agreed we were going to release them honor is that right yeah I think we're going on a Tuesday but again it's it is a self-directed so the new thing will come out once a week but it may be that it you know your group only gets together once a month or once every six weeks and then you sort of discuss a few things in one go so what we try and do though is to say well if you do a thing a week then and we have got some breaks built into the program which you may have noticed on your poster and I'm looking around behind me and we have built in some breaks here because we acknowledge that there are some really busy periods in holiday periods as well but the idea is then that we are all finished by I think it's about the middle of October if we do a thing a week with those few breaks affected in but of course some people will find that they have a busy period or themselves on holidays and they may do two or three things in one week and then not do anything for you know a couple of weeks so if you do a thing a week roughly then you will stay on track to finish middle of October when we sort of wind this program up as i said we keep the resources available for the long term but in terms of having this sort of program with webinars and the meter discussion board etc that will
wind up at the end of the year just
showing on the screen at the moment there's this PDF calendar that shows you
the green is the break weeks and roughly
what will be so the thing number the the weeks when you need to do it and the
other one that you can have is a word version so that for your group if it doesn't quite fit with what you're doing then you can you can edit it and change the wigs and also add your ketchup times you can take out anything so please download that word version if you want to create your own good question um is there any more information on the topics other than the title at this stage because a lot of the topics are we're still weight of a lot of movement in the research data sector and some of them you know the things won't be done until October or you know September August October that sort of time so some of them we haven't quite finalized the links we've got what we want to achieve but the links we have a link for everyone but just we're waiting so what we could do for that you for the group organizers just so you've got a bit more information we might have to send you out something as well to just give a bit of an idea what's happening with the topics please remember that nothing is set in stone we've tried to use internationally examples as well as Australian examples we've tried to send people literally around the world to have a look what's happening because data is global and Australia is a global player in data so but please you know particularly for our American Canadian and New Zealand counterparts and anybody else who's I'm listening if it doesn't work for you you can take the general concept of the thing and just substitute something if you've got something that's really amazing that's happening in your university again you might take out the example that we've got say we've sent you off to university X or medical research Y or whatever is the example but when you contact your group you might like to say look there's the 23 things example but we've got a fantastic example here you can use this one instead so please feel free to customize the things as they work best for your group a question our liaison librarians have asked whether the content would suit researchers PhD students yes Jennifer we've had this question a lot and we think PhD students and researchers probably asking them to do 23 things you know talk about time poor and distracted those two groups would probably come up at the top so what you might want to do is you might want to take a few of the things bundle them together and offer the MERM a one hour or one and a half hour short course which might get people involved but does doesn't require them to plod their way through the 21 things obviously that's only going to work after the things are revealed someone did mention to me that they were thinking about doing that I was to actually do the things themselves this was somebody I think working in an IT office or a library or recall quite which but to go through the program themselves and then to cherry-pick what they would then bundle into a program for high degree students and perhaps researchers and and then tweak the examples for their own organization interest areas so again I guess adapting the program for a different slightly different audience and just as I said cherry-picking me the activities that they think would be of particular interest I'm not sure that there be to me you know PhDs and researchers that actually want to know a lot about metadata crosswalk you know I might be wrong that night may be my passion but I don't know so my comment would be that there are probably some great activities in there for PhDs and researchers but perhaps not all of them will be equally applicable and I guess that brings us to or what about after October what happens to 23 things then after October at the meetup group will keep it open until the end of the year and then after that we'll close off the discussions but we've also got a second poster the poster that you can see here when you click on it actually has all the dates on it but we have a second poster that doesn't have dates and so for next year the dated poster will come down and the things will be changed so that they'll
be similar i'll just show you for
example this one thing one getting
started will be the same but it will
probably stop there so the last bit about sharing will be taken off so the things will still be there but it will
simply stop at here it is and you can actually use those anyway you like and you can download the men you can change the examples just on whether or not you've got a something if something happens a catalyst event happens at your institution let's just say you've been asked to support and you research data policy or something oh you're going to
introduce data management plans that's not until thing 15 and yet we're doing it really soon contact us and we're happy to release the that thing to you for you to use or change or to give you some ideas to get started so don't feel that you as community organizers have to wait all the way through if there's something that you can see that would really make learning better for your groups contact us and we'll send you the information we're asked you not to you know repost etc to try and keep the excitement of the things rolling out each week but if you need it we're more than happy to share it early we've got quite a number of people who have put some ideas about how they're thinking their group might run at the webinar next week we've got a few people who are just going to very quickly pop up and say or this is our group this is how we're you know thinking of running our group so that people who are involved in groups can also give a bit of feedback as well and they can help you with running your own group and next week's webinar will go through meetup and also be saying the same thing that we've said to you that people can choose to use it or not choose not use it it's entirely up to you people could do and we think this is going to happen people will do all 23 things or by themselves and we will never know if they don't contribute to meet up if they don't claim a badge if they don't join a group and that's fine but we're hoping to enrich our already very large community by using this question I think I'll I expect I'll know more about how our groups will work after our first meeting on much the ninth and I think that's probably the case for many people once you've got the group set up and you think I am this is probably how we'll work it obviously change as time goes on but if you could just drop us an email that would be great and then we can make sure that the community groups page is too up to date i think it's yep the
community groups this one here I'm just
changing it now on the screen so just
making sure that it's up to date and
adding any or changing any information for example some of you might have said oh well you're thinking of running it
this way whatever way then monthly until October for Cesaro is planning kickoff one and then monthly you may want to change that to something and just let us know Jerry I am did my other comment was to that really we're putting it posting the information up about community groups so that others who may be interested in joining your group are aware of it so if don't have concrete details if things do tweak and change as you go along that time we're really just trying to use this as a mechanism to connect individuals to groups or for people to see or there is no group in my own institution or my area perhaps I'll start one so we're not it's not that we want to keep tight tabs on what you're doing it just really is a mechanism to share that information across the community question for mary has just said how do people join my community group if your group is up on this page you'll notice that there's I just use the slider I you'll notice that we've included people's email addresses so i guess they'll dull email you or they may know that you meet at a particular place at a particular time and they may just come along yeah we envisage that you know but that's why we asked for a contact person or a couple of contact people and an email address so that people can connect with you via email at least initially and and then you know you can communicate how you wish asked your group gets going so it's it's as i said between this is like a matching service rather than a mechanism for people to actually you know connect directly through that list and me and mary just said that okay but what if it's not what is the information isn't online then i guess you would need to pass it out maybe by email lists for groups that you are associated with or you know contact a few people that you know might be a might be interested in it and then they can pass it on oh thanks Catherine she's just said at the march first webinar will highlight how to join a group so we'll make sure that this is this page is up to date so if you could actually go in that page and just check that the information that's up there is still current and it appears as you want it to appear in just emailed Jerry or any of us the contact details are on the website for any email that you can use them and it'll get to us somebody's made a comment here they're using an internal staff only wiki for the group so it won't be accessible to the wider institutional community and you know whatever works for your group the main thing is that we would really like to be in touch with you because for some of you this will be the first and only time that we interact with you you go off you'll do your groups you do your things and we won't we won't know necessarily how you're going so we're really keen on um getting some feedback as we go through I'd like to particularly thank you all again for volunteering to be a group leader or thinking about being a group leader and if we can provide any help whatsoever please yell out and we'll provide information if you need more resources if you notice something's broken or or you've got a fantastic example that you think could be included don't forget as community leaders if you need a sneak peek at one of the other things that we're not up to yet please contact us and we'll send you out the details particularly and then you can give us some feedback if a word or didn't work before we actually get to the thing so again everyone thank you so much for being part of twenty three things it's just been the most amazing experience for Anne's and for all of the people who have worked on it and we've particularly like to give a shout out is soo cook of the csiro in Western Australia sue has just supported us all the way through and she's been a part of the group team who's been putting this together and she's had some fantastic ideas so it was a big team of us here in Anne's who have been working on it Jane Fraser and Catherine unsworth Rowan brownlee Jerry Susannah myself and Sue have been the ones who have sort of been pulling it together but there's been a really big team so um it's been a great experience and we're looking forward to all of you creating community groups that are just going to make research data and absolutely go to occupation for the years to come and thank you to everybody and I know there's quite a few of you who are in this webinar today who suggested activities links examples and things so it's it's been a real community real community event